Student E-mail Policy
I. Purpose:
The Buffalo State campus community is increasingly dependent upon electronic communication among faculty, staff and students. Because of its convenience, cost-effectiveness and speed, e-mail has replaced much of the paper correspondence of the past. Because of this acceptance of and reliance upon electronic communication, e-mail is considered an official form of communication at Buffalo State. A student’s campus-assigned e-mail address will be the only one recognized by the campus for official mailings.
While students have had access to campus e-mail for some time, this policy is intended to ensure that students effectively utilize this efficient form of campus communication.
II. Summary:
This policy includes the following guidelines:
Student e-mail addresses
Access to e-mail
Expectations regarding student use of e-mail
Acceptable use
III. Policy
A. Student e-mail addresses
Computing and Technology Services (CTS) will assign to all students an official campus e-mail address. All college e-mail communication will be sent to this address, and this official address is the one that will be listed in the Student Directory.
B. Access to e-mail
CTS will ensure that student e-mail will be accessible from all networked lab computers on campus, and from any off-campus computer with access to the Internet.
C. Expectations regarding student use of e-mail
Students are expected to check their campus e-mail on a regular basis. The college recommends a minimum of once per week, as some communications (such as assignment-related correspondence from faculty) may be time dependent. Faculty and staff may expect that student's official e-mail addresses are being accessed and may use e-mail for their courses or for providing information to students.
D. Acceptable use
Students must take all reasonable precautions, including safeguarding and changing passwords, to prevent the use of their e-mail accounts by unauthorized individuals.
All college use of e-mail will be consistent with the Family Educational Rights and Privacy Act of 1974 (FERPA).
E-mail shall not be the sole method of communication of any legal action.
E-mail should not be considered appropriate for transmitting sensitive or confidential information.
E. Responsible organization
Computing and Technology Services will be responsible for this policy.
Policy Date: February 12, 2002; Revised February 13, 2007
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